Georgia Tech Adds Gemini and Notebook LM to AI Service Offerings

May 6, 2026

Georgia Tech’s Office of Information Technology (OIT) continues to accelerate access to enterprise artificial intelligence (AI) tools with the recent addition of Google Gemini and NotebookLM, now available to faculty and staff. 

Gemini is a versatile generative AI assistant that supports a range of activities such as brainstorming, drafting communications, summarizing complex materials, and generating code. NotebookLM functions as a research-focused assistant, which allows users to upload documents and receive responses grounded in their own provided data, complete with citations and contextual insights.

Faculty and staff can access Gemini and NotebookLM through Georgia Tech-managed environments using their standard credentials, ensuring that they are operating within the Institute’s data protection guidelines. Employees who work with sensitive data, specifically GTRI employees and other campus researchers, are encouraged to review OIT’s new Institutional AI Register for guidance on permissible data usage with these services before using them.

• Faculty and staff access to Gemini is available at: https://gemini.g.gatech.edu.
• Faculty and staff access to NotebookLM is available at: https://notebooklm.g.gatech.edu.
• Students, affiliates, and temporary employees must request access to a Google for Education license through the MyAccess Packages portal, as these licenses are limited.

“Our goal is to provide the campus community with the tools they need to move faster and think bigger,” said Leo Howell, vice president for Information Technology and chief information officer. “Equally important is building the infrastructure, governance, and guidance that ensures we are doing so responsibly.”

This rollout is part of a larger, ongoing effort to build a comprehensive and transparent AI ecosystem at Georgia Tech. OIT recently enhanced its AI website with new resources designed to improve visibility and streamline access to tools, including:

• A dynamic institutional register of AI tools, which provides a real-time inventory of the tools that are approved for use and what types of data they support, as well as where other tools are in the institutional review process.
• A centralized intake form for AI tools, enabling faculty and staff to request evaluation of new technologies not currently included in the Institute’s portfolio.
• An invitation to participate in OIT’s AI Smart Pass program, which provides temporary access to Copilot for Microsoft 365 and OpenAI ChatGPT Edu licenses for faculty and staff.

All AI tools undergo a comprehensive review process before approval. This includes third-party security assessments, data privacy and risk analysis, contractual and compliance review, and alignment with Institute and University System of Georgia (USG) policies. These steps ensure that tools can be safely used with Georgia Tech systems and data, particularly when protected or regulated information is involved.

In the coming weeks, Georgia Tech will introduce its first formal AI policy, aligning with USG requirements and establishing a foundation of governance, expectations, and leading practices for AI use across the Institute.

To explore available tools or review guidance, visit https://oit.gatech.edu/ai.